Administrative Assistant Contractor – Remote (Canada)

About the role

This contract position supports senior leadership and cross‑functional teams in a fast‑paced, mission‑driven healthcare environment across Canada. The role is fully remote and offers the opportunity to contribute to operational efficiency, special projects and strategic initiatives.

Key responsibilities

• Provide day‑to‑day administrative support, including calendar management, meeting scheduling and event coordination for senior leaders.
• Organise and facilitate virtual and in‑person meetings with internal stakeholders, external partners and field teams across multiple time zones.
• Support contract administration by preparing documents, routing for approvals, tracking and maintaining files.
• Manage financial and procurement processes such as purchase order creation, invoice tracking, honoraria payments, budget monitoring and expense management.
• Maintain accurate records and tracking systems using Excel and internal business platforms.
• Utilise digital tools and platforms to streamline workflows, collaboration, reporting and document management.
• Participate in special projects and process‑improvement initiatives to boost team productivity.
• Coordinate recruitment activities, including interview scheduling, onboarding support and hiring administration.

Required profile

• Proven experience as an administrative assistant or operational support professional in a fast‑paced environment.
• Experience managing financial processes such as purchase orders, invoices, budgets and expenses.
• Strong understanding of contract administration and document lifecycle management.
• Excellent verbal and written communication skills in English; bilingual English/French is a plus.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft PowerPoint.