Academic Affairs Administrator – Dean's Office

About the role

The Academic Affairs Administrator supports faculty, academic leaders, and staff across the Faculty by guiding the recruitment, appointment, and ongoing management of academic personnel. Reporting to the Academic Affairs Officer in the Dean's Office, the role ensures compliance with university policies, collective agreements, and best‑practice standards.

Key responsibilities

• Interpret and apply university regulations, academic policies, and collective agreements throughout the academic lifecycle.
• Review, evaluate, and troubleshoot complex requests related to recruitment, appointments, compensation, leaves, and terminations.
• Coordinate academic appointments, reappointments, and costing allocations for awards, salaries, and stipends.
• Assist with the annual salary policy exercise, sabbatical reviews, and promotion applications to full professor.
• Provide administrative support to the Dean’s Office, including logistics, record‑keeping, and backup coverage.

Required profile

• Strong analytical, organizational, and communication abilities with sound judgment.
• Experience managing competing priorities in a fast‑paced academic environment.
• Proficiency in bilingual communication (English and French) is preferred.

Required skills

• Microsoft Office (Word, Excel, Outlook)
• Banner (FIS) system
• Minerva system
• Workday platform
• MMP (McGill Management Portal)

What we offer

• Competitive benefits package including health, dental, and life insurance.
• Defined contribution pension plan with employer contributions up to 10%.
• Generous vacation policy, personal days, floating holidays, and “Summer Fridays”.
• Tuition waiver for employees and dependents.
• Up to two days of remote work per week where permitted.