Workspace & Employee Experience Coordinator

About the role

LGI Healthcare Solutions, a software company serving healthcare organizations since over 40 years, is looking for a Workspace and Employee Experience Coordinator. The role coordinates office space activities and helps ensure a positive experience for everyone who works in or visits the downtown Montreal offices. It is a full-time, on-site position within walking distance of public transit.

Key responsibilities

• Act as the main contact with office landlords and coordinate with Legal, Finance, Culture and Talent and IT
• Manage service contracts for office spaces (quality control, renewals) and monitor invoices, equipment, supplies, parking, cleaning and security
• Track office improvement and renovation projects and liaise with the Quebec City office
• Ensure workplace safety, access control, alarms, emergency procedures and compliance
• Welcome employees and visitors, coordinate onboarding logistics and manage on-site amenities and kitchen supplies
• Maintain collaborative workspaces, conference rooms and common areas
• Manage the office calendar, support the Head of Culture and Talent and the communications/events team, and handle meeting logistics, vendors, catering and venues
• Receive, process and ship orders and mail

Required profile

• 6-8 years of experience in office facilities coordination, administrative services or a similar role
• Experience coordinating projects such as office renovations, improvements and social activities
• Ability to work independently, manage priorities and collaborate with many stakeholders
• Up to date on employee well-being trends, safety regulations and compliance requirements
• Certified workplace first aider, or willing to become one; occasional travel to Quebec City
• DEP or DEC in Administration or a related field; candidates with significant related experience are encouraged to apply

Required skills

• Excellent spoken and written French; basic English
• Proficiency in Microsoft 365
• Adaptability to new technologies and interest in artificial intelligence

What we offer

• Group insurance from day one, group RRSP with employer contributions and 24/7 telemedicine
• Employee and family assistance program and at least 3 weeks of vacation per year
• Training time, a skills development platform and access to tools