Talent Acquisition Coordinator

About the role

The Talent Acquisition Coordinator is an entry‑level position within the HR team, responsible for managing full‑cycle recruitment for a national workforce. Reporting to the Director of Human Resources, the role provides hands‑on experience in sourcing, interviewing, onboarding, and exposure to broader HR functions such as employee relations and HRIS administration.

Key responsibilities

• Manage end‑to‑end recruitment for assigned roles, including intake meetings, job posting creation, sourcing, screening, interview coordination, reference checks and offer preparation.
• Use Teamtailor ATS to track candidate pipelines, requisitions and recruitment metrics.
• Build and maintain talent pools for high‑volume and recurring positions.
• Partner with hiring managers to define role requirements, set timelines and ensure inclusive hiring practices.
• Conduct initial phone screens, schedule panel interviews and support candidate experience initiatives.
• Prepare onboarding packages, collect employment documents, conduct orientation and coordinate first‑day setup.
• Maintain accurate recruitment records and contribute to monthly reporting on time‑to‑fill, source effectiveness and funnel metrics.
• Support employer branding activities and represent the company at career fairs.
• Maintain employee records in NetSuite HRIS, ensuring data accuracy and confidentiality.
• Track probation milestones, monitor mandatory training completion and respond to general employee inquiries.
• Assist with HR projects, events and reporting as assigned.

Required profile

• Completion of a post‑secondary program in Human Resources, Business or a related field (recent graduates welcome).
• Strong written and verbal communication skills with a professional demeanor.
• Excellent organizational abilities and attention to detail, capable of managing multiple priorities.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Teamtailor applicant tracking system.
• Experience using NetSuite HRIS for employee data management.
• Advanced skills in Microsoft Office suite (Word, Excel, Outlook).