Site Administrator

About the role

The Site Administrator will support the Property Manager in overseeing two condominium portfolios in the Greater Toronto Area. Reporting directly to the Property Manager, you will act as the primary liaison between residents, the board of directors, and the management team to ensure smooth operations and high‑quality service.

Key responsibilities

• Attend and prepare presentations for regular board meetings.
• Prepare and deliver management reports and financial statements.
• Obtain and evaluate quotations for work exceeding contractual limits and present recommendations.
• Respond to resident inquiries and maintain regular communication through letters and newsletters.
• Monitor voicemail, process invoices, and manage documentation of calls, meetings, and site visits.
• Assist in scheduling the Annual General Meeting and coordinating with the board.
• Support the Property Manager in supervising on‑site staff such as superintendents and cleaners.
• Conduct property inspections to identify and address deficiencies.

Required profile

• Ability to work independently with minimal supervision.
• Strong organizational skills and accurate record‑keeping.
• Prompt response to calls and correspondence (within 24 hours).
• Effective presentation skills for board meetings.
• Commitment to following company policies and delivering courteous service to owners and board members.

Required skills

What we offer

• Competitive salary ranging from $50,000 to $60,000 CAD per year.
• Full‑time, on‑site position within a growing property‑management firm.