Senior Subcontracts Administrator

About the role

ACCIONA is recruiting a Senior Subcontracts Administrator for the Eglinton Crosstown West Extension (ECWE) light rail project, a 9.2-kilometre extension of Toronto's Line 5 built in partnership with Metrolinx. The role administers, coordinates and manages subcontracts supporting linewide delivery, working with Trillium Rail Partners on the Stations, Rail and Systems package. It sits alongside procurement, commercial, construction, project controls, design, quality and legal teams.

Key responsibilities

• Administer assigned linewide subcontracts from award through close-out, reviewing terms and keeping comprehensive files, registers and correspondence logs
• Monitor subcontractor compliance with insurance, bonding, reporting, deliverables and milestones
• Identify contractual risks and issues, support contractual notices and correspondence, and maintain records supporting the project's contractual position
• Lead or support change management: track change requests, coordinate documentation, assess scope, schedule and cost impacts, negotiate changes and update commercial forecasts
• Review and process subcontractor progress payments, support payment certificates and track commitments and outstanding matters
• Support claims and dispute management, including claim analysis, correspondence and mitigation
• Support procurement and subcontract formation, including tendering, bid evaluation, subcontract documents and award approvals
• Act as a commercial interface with subcontractors, attend subcontractor meetings and coordinate interfaces between subcontract packages
• Report on subcontract status, commitments, changes, payments and claims, support cost forecasting and prepare close-out documentation

Required profile

• Bachelor's degree or diploma in Business Administration, Construction Management, Engineering, Quantity Surveying, Commerce or a related field
• 8-10 years of progressive experience in subcontract administration, contract administration, commercial management or procurement on major construction or infrastructure projects
• Demonstrated experience with complex subcontracts on major infrastructure, transit, rail, heavy civil or transportation projects
• Experience in a progressive design-build environment strongly preferred
• Strong commercial and contractual acumen, negotiation and stakeholder management skills, and excellent written and verbal communication

Required skills

• Proficiency with Microsoft Office, especially Excel and Word
• Experience with ERP, procurement, contract management, project controls or document management systems is an asset

What we offer

• Annual base salary of $110,000 - $130,000 CAD, depending on experience, qualifications and internal equity
• Paid vacation and sick leave, group benefits and EFAP with premiums paid by ACCIONA
• Health Spending Account, learning and development opportunities, RRSP matching and performance-based discretionary bonus
• Share purchase program