Recruitment Assistant – HR Support for Geering Up

About the role

The Recruitment Assistant provides essential human‑resources support for UBC’s Geering Up Engineering Outreach program. Working closely with APSC Human Resources, Central HR, and UBC Central Payroll, the role ensures smooth recruitment, onboarding, and termination processes for hourly staff.

Key responsibilities

• Maintain confidential HR documentation for hiring and termination.
• Coordinate recruitment activities for 150‑225 hourly positions annually, including phone screenings, interviews, reference checks, and onboarding.
• Create and post job advertisements internally and externally, responding to applicant inquiries.
• Initiate and manage appointments, transfers, extensions, and terminations in Workday.
• Deliver initial onboarding, orientation, and Workday navigation training to new staff.
• Monitor staff progress through onboarding requirements and flag any issues to managers.
• Support access to UBC systems such as FASmail, Directory, CWL, and SharePoint.
• Develop efficiencies in interview templates, recruitment workflows, and off‑boarding procedures.
• Ensure compliance with UBC policies, collective agreements (CUPE 116, CUPE 2950, AAPS), and HR best practices.

Required profile

• Strong attention to detail and ability to handle confidential information.
• Excellent communication skills for interacting with prospective employees, managers, and institutional partners.
• Organizational skills to manage multiple recruitment cycles, especially during peak hiring periods.
• Ability to work collaboratively within a university environment.

Required skills

• Workday – HR information system for appointments, transfers, and terminations.
• SharePoint – platform for document sharing and collaboration.

What we offer

• Opportunity to contribute to a high‑impact engineering outreach program.
• Professional development in HR processes and university systems.
• Engagement with a diverse team of staff, students, and external partners.