Purchasing Administrative Assistant

About the role

The City of Belleville is seeking a motivated Purchasing Administrative Assistant to support the Finance Department. Reporting to the Purchasing Supervisor, you will provide essential administrative assistance for all corporate acquisitions, ensuring smooth and compliant purchasing operations.

Key responsibilities

• Provide timely, accurate information to the Purchasing Supervisor and follow their directions.
• Assist with tender, quotation and proposal processes, including posting bids, issuing addendums, and notifying bidders.
• Respond to vendor inquiries, receive bid submissions, and prepare bid summaries and related reports.
• Issue and amend purchase orders and contract documents in accordance with the Purchasing By‑law thresholds.
• Compile, track, and maintain contract risk‑management records and other purchasing documentation.

Required profile

• Highly motivated, strategic and dynamic individual.
• Strong attention to detail and ability to manage multiple purchasing tasks.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a team environment.

Required skills

What we offer

• Competitive hourly wage of $30.22‑$34.73.
• Temporary full‑time position (approximately 18 months).
• 35‑hour work week, Monday‑Friday, 8:30 am‑4:30 pm.