Project Administrator – Hybrid (Calgary, Kamloops, Prince George, Fort St John)

About the role

The Project Administrator provides comprehensive administrative support to project teams across multiple locations in British Columbia. Working in a hybrid schedule, the role ensures smooth financial processes, event coordination, compliance documentation, and day‑to‑day team operations.

Key responsibilities

• Initiate, revise, and close purchase orders; track budgets and report expenses.
• Submit payment requests, resolve discrepancies, and manage team expense reports.
• Support corporate citizenship initiatives, including sponsorship applications and community event coordination.
• Order and inventory promotional materials; handle event logistics such as venue booking, catering, and travel arrangements.
• Organize regulatory notifications, edit engagement logs, and oversee meeting minutes distribution.
• Maintain SharePoint sites, shared calendars, and the BC Projects inbox and toll‑free line.
• Assist with vendor onboarding and travel bookings for leadership.

Required profile

• Relevant education with a minimum of three years’ experience in an administrative role, or an equivalent combination of education and experience.
• Strong interpersonal and communication abilities.
• Excellent organization, planning, and time‑management skills.
• Self‑starter attitude, proactive and able to work with minimal supervision.

Required skills

• Proficiency with the Microsoft Office Suite.
• Experience using SharePoint for document and site management.
• Comfort with internet navigation, email, and general computer use.