Project Administrative Assistant

About the role

Join the Building Operations team at Pomerleau as a Project Administrative Assistant. You will support large‑scale building and infrastructure projects, ensuring smooth administrative flow and accurate documentation across all phases.

Key responsibilities

• Maintain and update project documentation using internal technology systems.
• Coordinate meeting schedules, shop drawings, RFIs, purchase orders, change notices, and project completion documents.
• Draft contract award letters and assist with key documentation.
• Adapt project presentations to reflect changes and updates.
• Manage project invoicing and ensure timely transmission to Accounts Payable.
• Provide proactive communication with team members, trade partners, consultants, and clients.

Required profile

• Minimum 2 years of administrative experience in a fast‑paced environment.
• College Diploma in Office Administration or equivalent combination of education and experience.
• Strong attention to detail and ability to keep information current and distributed.
• Interest or prior exposure to the construction industry is an asset.

Required skills

• Proficiency with the Microsoft Office suite.
• Experience using Procore construction management software.

What we offer

• RRSP with up to 5 % employer matching.
• Hybrid work model for corporate roles.
• Employee stock ownership program.
• Career growth through development opportunities.
• Transit pass reimbursement and a minimum of 4 weeks vacation from day one.