Programs Assistant – 12‑Month Fixed‑Term Role

About the role

The Manitoba Employment Essentials and Training (MEET) team is looking for a Programs Assistant to support day‑to‑day operations for a 12‑month term. The role combines office administration, travel coordination, and learner data management to ensure a smooth, welcoming environment for staff, learners and visitors.

Key responsibilities

• Greet visitors, staff and service providers professionally and manage front‑desk communications.
• Coordinate travel arrangements (hotels, flights, car rentals) for staff across the province.
• Order and track office supplies, maintain equipment (printers, postage machine) and report any issues.
• Prepare training rooms, refreshments and ensure all materials are ready for sessions.
• Handle mail, courier services and printing requests for all regions.
• Update learner information in the database and manage promotional inventory.
• Maintain the door access system and perform daily dishwasher duties.
• Perform other ad‑hoc administrative tasks as assigned.

Required profile

• Secondary school diploma or equivalent experience.
• Minimum two years of relevant administrative or office support experience.
• Strong written and verbal communication skills with a focus on customer service.
• Ability to prioritize, multitask and meet competing deadlines.
• Attention to detail, confidentiality and adherence to process guides.
• Self‑motivated, adaptable and able to work both independently and as part of a team.

Required skills

• Proficiency with standard office software and equipment (e.g., Microsoft Office, printers, fax machines).

What we offer

• Competitive salary of $40,000 CAD per year.
• Full‑time, 12‑month fixed‑term contract.
• Opportunity to work in a dynamic public‑sector environment in Winnipeg.