Office Manager & Executive Assistant to the CEO

About the role

Clearspace is seeking a highly organized and proactive Office Manager who will also serve as Executive Assistant to the CEO. This dual‑role supports daily office operations while providing executive-level assistance, ensuring the team works efficiently in a fast‑paced, high‑accountability environment.

Key responsibilities

• Manage office supplies, equipment, meeting rooms, mail, and facility requests to keep the workspace fully operational.
• Lead employee onboarding and offboarding, including orientations, technology setup, access provisioning, and HR record management.
• Coordinate hiring activities such as interview scheduling, candidate communication, and recruitment platform administration.
• Draft and distribute internal communications, policy updates, and company‑wide announcements.
• Plan and execute office events, team lunches, townhalls, lunch‑and‑learns, holiday celebrations, and employee‑engagement initiatives.
• Administer employee programs and perks (e.g., GoodLife, Bike Share, GRSP).
• Track office‑related expenses, manage vendor relationships, and oversee software access.
• Arrange employee and company travel, handling accommodations, transportation, and visa requirements when applicable.
• Provide executive support to the CEO, including calendar management, travel planning, and special project assistance.

Required profile

• Highly organized, detail‑focused, and able to anticipate needs.
• Proactive, solutions‑oriented, and comfortable juggling multiple priorities.
• Strong communication skills with sound judgment and discretion.
• Ability to work cross‑functionally with employees, leadership, clients, vendors, and external partners.
• Professional demeanor and resourcefulness in a dynamic environment.

Required skills