Office Assistant – Administrative Support

About the role

Urbanwindows is looking for a reliable and organized Office Assistant to keep daily operations running smoothly. This on‑site position is perfect for someone who enjoys a fast‑paced environment, thrives on administrative tasks, and can juggle multiple duties while supporting staff and visitors.

Key responsibilities

• Handle daily office communications, including phone calls, emails, and general correspondence.
• Maintain and update office records, files, and documentation.
• Schedule appointments, meetings, and manage calendars for staff.
• Provide clerical support to management and team members.
• Welcome clients and visitors in a professional manner.
• Maintain office equipment (printers, etc.) and ensure functionality.
• Monitor and order office and kitchen supplies as needed.
• Prepare tea, coffee, and refreshments for meetings and guests.
• Set up meeting rooms and keep the office environment tidy and presentable.
• Assist with simple Canva tasks such as creating flyers or social posts using templates.

Required profile

• Strong phone etiquette and clear, professional communication.
• Experience in administrative assistance or general clerical duties.
• Attention to detail, good organizational skills, and ability to multitask.
• Previous experience in office administration or customer service is a plus.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic knowledge of Canva for template‑based design tasks.