Medical Professionals Secretary

About the role

This full‑time position provides administrative and clinical support to the Division of Developmental Pediatrics at Sunny Hill Health Centre, BC Children’s Hospital. Working independently with minimal supervision, you will assist Medical Leads and physicians in managing schedules, meetings, and documentation.

Key responsibilities

• Provide day‑to‑day administrative and clinical support for Developmental Pediatrics Medical Leads and physicians (excluding Senior Medical Director and Division Head).
• Coordinate bi‑weekly Petal MD submissions for physician payroll and prepare vacation, conference, and travel arrangements.
• Organize in‑person and virtual meetings, clinical conferences, and take minutes as needed.
• Develop and maintain complex clinic and acute rehab unit physician schedules, ensuring efficient workflow.
• Collaborate with the PHSA Administrative Manager to compile information for Foundation reports.
• Handle medical dictation and other documentation requirements.

Required profile

• Ability to work independently and exercise sound judgment based on academic and clinical processes.
• Strong organizational skills for managing multiple schedules, travel logistics, and meeting coordination.
• Familiarity with university and health‑system administrative procedures.
• Clear communication skills for interacting with faculty, staff, trainees, and external agencies.

Required skills

What we offer

• Competitive monthly salary ranging from $4,449 to $4,676 CAD.
• Opportunity to work within a leading academic health environment.
• Supportive team culture focused on diversity, equity, and inclusion.