Operations Admin Lead – Executive Office

About the role

The Operations Administration Lead will act as a strategic partner to LawZero’s executive leadership, supporting day‑to‑day operations and coordinating with Professor Yoshua Bengio’s office at Mila. The role requires rapid understanding of incoming requests, efficient information flow across teams, and the creation of processes that keep executive activities running smoothly.

Key responsibilities

• Manage LawZero’s dedicated email inboxes, prioritize messages, and translate requests into actionable calendar items.
• Serve as the operational liaison between LawZero, Professor Bengio’s Mila office, and other entities to align communication and collaboration.
• Plan and coordinate international travel, develop triage protocols for invitations, and handle expense reporting.
• Continuously improve administrative tools, automate document management, and lead ad‑hoc projects such as internal events or strategic meetings.

Required profile

• 2–5 years of experience in executive support or complex administrative operations, preferably in multi‑entity environments.
• Proven ability to manage high‑volume email flows, distill key points, and draft responses independently.
• Professional, advisory approach with high discretion and strong interpersonal skills for diverse stakeholder interaction.
• Analytical mindset focused on solutions, process optimization, and anticipating logistical needs.
• Flawless bilingual command of French and English, both written and spoken.

Required skills

• High‑volume email management.
• Calendar coordination and travel logistics planning.

What we offer

• Opportunity to contribute to a mission with major societal impact.
• Comprehensive health benefits and generous flexible benefits.
• Minimum 20 days vacation per year and a 4% employer retirement contribution.
• Collaborative, inclusive work environment in the heart of Little Italy, Montreal.