HR Assistant – Municipal Government

About the role

The Human Resources Assistant supports the Director of Human Resources in delivering day‑to‑day HR services for a municipal organization. Working in a confidential, customer‑focused environment, the role handles reception duties, recruitment administration, and employee learning coordination.

Key responsibilities

• Manage reception and front‑desk duties for the HR department.
• Administer the town’s part‑time, casual, sessional, and seasonal recruitment processes.
• Create and maintain electronic and paper personnel files to ensure legislative compliance.
• Coordinate employee learning requests, register participants, confirm attendance, and process related documentation.
• Provide backup support to the Human Resources Administrative Coordinator.
• Collect and prepare statistical data for HR reporting.

Required profile

• Post‑secondary certificate in Human Resources with relevant HR and customer‑service experience.
• Working knowledge of municipal government operations and provincial/federal employment legislation.
• Strong verbal and written communication skills with the ability to handle confidential matters.
• Detail‑oriented with excellent data‑entry accuracy and record‑keeping abilities.
• Ability to prioritize multiple tasks, work independently, and apply continuous‑improvement practices.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with HRIS software.
• Experience with Applicant Tracking Software.

What we offer

• Opportunity to work in a supportive municipal environment.
• Professional development through employee learning programs.