Executive Support & Workplace Experience Coordinator

About the role

Alvéole is looking for an Executive Support & Workplace Experience Coordinator to serve as the administrative backbone for four fast‑moving executives and to ensure the Montreal office runs smoothly. This role blends high‑level executive assistance with hands‑on office management, requiring a proactive mindset and a love for creating effortless work environments.

Key responsibilities

• Manage calendars, emails, travel arrangements, meetings, expenses, and follow‑ups for four executives.
• Track project commitments, draft communications, and connect cross‑functional teams to keep initiatives moving.
• Oversee the Montreal office: coordinate vendors, building access, repairs, snacks, meeting rooms, supplies, new‑hire workstations, and company events.
• Anticipate needs, solve problems before they arise, and provide seamless support to the leadership team.

Required profile

• Highly organized and detail‑oriented with a proactive approach.
• Comfortable thriving in a fast‑paced, ever‑changing environment.
• Enjoys bringing structure to dynamic workflows and supporting multiple executives.
• Strong communication skills and ability to coordinate across teams.

Required skills

What we offer

• Opportunity to impact daily experiences of hundreds of colleagues.
• Dynamic startup environment focused on connecting people to nature.
• Collaborative team culture with room for growth.