Executive Assistant (Toronto)

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to four senior executives in a collaborative, service‑oriented organization. The role is based in downtown Toronto, with a hybrid schedule that includes two days per week on‑site.

Key responsibilities

• Manage executive calendars, schedule and reschedule internal and external meetings.
• Coordinate travel arrangements, including flights, hotels, and car services, and prepare detailed itineraries.
• Handle correspondence, email management, documentation, and boardroom bookings.
• Draft and edit letters, memos, and other communications.
• Assist in planning and executing events.
• Process expense reports and reconcile expenses.
• Undertake special projects and ad‑hoc duties as assigned.

Required profile

• 2‑4+ years of experience as an Executive Assistant supporting multiple busy executives.
• Strong attention to detail, initiative, and ability to prioritize competing requests.
• Ability to handle confidential information with discretion.
• Collaborative, team‑oriented mindset with a genuine interest in helping others.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Salary range: CAD 70,000 – 75,000 per year.
• Full and extensive benefits package.
• Three weeks of vacation plus personal days.
• Terrific pension plan.
• Hybrid work arrangement (2 days on‑site in downtown Toronto).