Executive Assistant to Managing Director – Arts & Culture

About the role

The Executive Assistant will support the Managing Director of the Azrieli Music, Arts and Culture Centre, ensuring smooth operations and effective executive engagement across internal and external stakeholders.

Key responsibilities

• Provide executive‑level support to the Managing Director and senior leaders, managing complex calendars and acting as a gatekeeper for executive time.
• Prepare meeting materials, agendas, briefing notes and follow‑up actions, ensuring executives are well‑prepared for internal and external engagements.
• Coordinate meetings with Board members, advisory council, and external partners, handling logistics and documentation.
• Track executive commitments, decisions and action items, and support project timelines and stakeholder coordination.
• Serve as primary liaison for Board, advisory council and external stakeholders, managing inquiries and maintaining contact databases.

Required profile

• 3‑5 years of experience as an executive assistant, senior administrator or project coordinator, preferably in the arts, philanthropy or non‑profit sector.
• Demonstrated discretion, sound judgment and diplomatic handling of sensitive information and relationships.
• Proactive, highly organized and detail‑oriented with strong written and verbal communication skills.
• Bilingual English/French is preferred but not required.

Required skills

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Familiarity with project‑management or CRM platforms.