Executive Assistant (Remote)

About the role

We are looking for an experienced Executive Assistant to support multiple C‑suite leaders in a fully remote, fast‑moving environment. The role demands top‑level organization, proactive problem‑solving, and the ability to juggle competing priorities across time zones.

Key responsibilities

• Manage complex, high‑volume calendars for several executives, adjusting for time‑zone differences and shifting priorities.
• Oversee and prioritize multiple executive inboxes, ensuring timely and thoughtful communication.
• Prepare, submit, and reconcile expense reports with precision.
• Coordinate internal and external meetings, including agendas, supporting materials, and follow‑ups.
• Anticipate scheduling conflicts and operational gaps, resolving issues before they arise.
• Act as a trusted gatekeeper, maintaining confidentiality and professionalism.
• Collaborate cross‑functionally with internal teams and external stakeholders.
• Support and manage content for Town Halls, major meetings, and key communications.
• Assist with ad‑hoc projects and operational initiatives as needed.

Required profile

• 3+ years of direct Executive Assistant experience, preferably supporting C‑suite leaders.
• Proven ability to manage multiple stakeholders and priorities simultaneously.
• Exceptional attention to detail and strong organizational skills.
• Critical thinking, problem‑solving ability, and sound judgment.
• High proactivity, adaptability, and composure in fast‑changing environments.
• Excellent written and verbal communication skills.
• Self‑directed and reliable in a remote work setting.
• Flexibility to support executives across Central/Eastern Time zones, with availability beyond standard hours.

Required skills