Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level support to senior leaders in our Montreal office. The role is hybrid, with three days per week on‑site, and runs for a fixed 12‑month term.

Key responsibilities

• Manage complex calendars for senior executives, coordinating across time zones and stakeholder groups.
• Arrange meeting logistics, including conference calls, video conferencing, catering, and AV support.
• Handle travel planning, itineraries and related event logistics.
• Serve as the primary point of contact for incoming requests, inquiries and issue resolution.
• Maintain confidential data with utmost discretion and prepare expense reports accurately.
• Collaborate with other assistants and provide ad‑hoc local support for the Montreal team.

Required profile

• Minimum 5 years of experience supporting executives or senior leadership.
• Exceptional ownership, follow‑through and ability to track outstanding items.
• Excellent written and verbal communication skills.
• Highly organized with strong time‑management, prioritisation and multitasking abilities.
• Proactive, resource‑oriented and accountable.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft Teams