Executive Assistant

About the role

We are seeking a polished, highly organized Executive Assistant to support two senior leaders in a fast‑growing technology company. This hybrid role is based in downtown Toronto, requiring four days per week in the office.

Key responsibilities

• Provide dedicated high‑touch support to two senior executives, managing complex, fast‑changing calendars.
• Coordinate seamless travel (flights, ground transportation, accommodations, itineraries) for executives and group travel for sales/marketing teams.
• Manage and track expense and financial reporting with accuracy.
• Handle special ad‑hoc projects and manage relationships with key vendors and service providers.
• Act as on‑site coordinator for company events, including travel within Canada and the U.S.
• Prepare executives for meetings by organizing agendas, compiling briefs, and following up on action items.
• Organize internal team events, office socials, lunches, and milestone celebrations to maintain team culture.
• Serve as professional liaison and gatekeeper, managing correspondence with clients, partners, vendors, and internal teams with discretion.

Required profile

• 3–6 years of experience as an Executive Assistant, administrative assistant, or comparable operations role, preferably in SaaS or professional‑services environment.
• Proven experience coordinating travel, including group travel logistics.
• Strong Excel skills and comfort with numbers, expense tracking, and financial reporting.
• Excellent written and verbal communication; English as first language strongly preferred.
• Polished professional presence and strong business acumen.

Required skills

• Excel

What we offer

• Salary range $65,000–$75,000 per year plus 10–12% annual performance bonus.
• Comprehensive health and dental benefits.
• Hybrid work model (4 days onsite in downtown Toronto).
• Opportunity to work in a diverse, high‑performing team within a fast‑growing tech scale‑up.