Executive Assistant

About the role

Brookfield is looking for a proactive Executive Assistant to support Finance, Investor Relations, Credit, and HR teams. The role involves managing executive priorities, coordinating global meetings, and handling confidential information in a fast‑paced environment.

Key responsibilities

• Manage multi‑time‑zone calendars, schedule senior‑level internal, external, and investor meetings.
• Prepare agendas, briefing materials, PowerPoint decks, and meeting documentation.
• Coordinate domestic and international travel, visa documentation, and logistics for senior visitors.
• Liaise with reception, facilities, IT, and other stakeholders to ensure seamless execution of executive workflows.
• Support corporate, client, and investor events, including material preparation and onsite coordination.
• Assist with onboarding, team offsites, internal meetings, and select social events.
• Provide backup coverage for other Executive Assistants during absences or peak periods.
• Manage expense reporting using Concur and process invoices in line with company policy.

Required profile

• 5+ years of executive‑level support experience in a global professional or financial services setting.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational and solution‑oriented mindset.
• Excellent interpersonal and communication skills.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Experience with Concur or similar expense management systems.