Executive Assistant

About the role

Raffi Jewellers, a leading luxury jewellery retailer, is seeking a highly organized Executive Assistant to support its CEO. The role is pivotal in ensuring smooth daily operations, managing complex schedules, and facilitating strategic initiatives across multiple boutique locations.

Key responsibilities

• Organize and prioritize the CEO’s calendar, schedule meetings, appointments, and travel.
• Screen calls and emails, draft and proofread internal and external communications.
• Prepare agendas, briefing materials, and take meeting minutes with action‑item tracking.
• Coordinate logistics for board meetings and high‑level discussions.
• Book domestic and international travel, manage itineraries, expenses, and accommodations.
• Occasionally travel with the CEO to provide on‑site assistance.
• Support strategic projects by monitoring deadlines, key initiatives, and follow‑up with teams.
• Handle highly sensitive information with discretion, manage confidential files, contracts, and legal documentation.
• Act as a liaison between the CEO and internal/external stakeholders.
• Assist with HR, finance, or operations matters as needed.

Required profile

• Bachelor’s degree preferred, though relevant experience may be considered.
• Minimum 5 years of experience supporting a CEO or other C‑level executive.
• Polished, professional demeanor with a down‑to‑earth attitude.
• Reliable, hardworking, and able to work five days a week (Sundays and Mondays off).
• Willingness to travel with the CEO as required.

Required skills

• Strong written and verbal communication.
• High proficiency in project management and deadline tracking.
• Ability to draft professional correspondence, legal letters, and review contracts.
• Exceptional discretion handling confidential information.