Executive Assistant

About the role

TitanFile is seeking a proactive Executive Assistant to support its leadership team. You will be the right‑hand to senior executives, ensuring their time is optimized and that they are fully prepared for internal and external engagements.

Key responsibilities

• Own and continuously improve complex, fast‑changing executive calendars, prioritising conflicting requests.
• Prepare meeting agendas, compile background briefs, and follow up on critical action items.
• Serve as a professional liaison and gatekeeper for clients, partners, service providers, and internal teams.
• Coordinate domestic and international travel, creating detailed itineraries, flight bookings, and accommodations.
• Track monthly executive expenses and produce financial reports.
• Organise office socials, team lunches, milestones and other culture‑building activities.
• Align internal teams with executive projects and administrative resources.
• Lead ad‑hoc projects, draft high‑level presentations and support cross‑functional tech initiatives.

Required profile

• University degree (bachelor’s).
• Minimum 3 years of experience as an executive, administrative or operations assistant in SaaS or professional services.
• Fluent English with excellent verbal and written communication.
• Self‑starter, execution‑oriented and comfortable in a fast‑paced startup environment.
• High discretion and emotional intelligence when handling confidential information.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Google Workspace

What we offer

• Opportunity to work at an award‑winning, rapidly growing SaaS company.
• Collaborative culture that encourages innovation and impact.
• Exposure to high‑visibility projects and senior leadership.