Executive Assistant

About the role

Our client is looking for a highly capable Executive Assistant to support the National Executive Director. The role requires proactive initiative, excellent judgment, and the ability to manage fast‑moving, confidential responsibilities across internal and external initiatives.

Key responsibilities

• Monitor deliverables across the Leadership Team to ensure timelines set by the National Executive Director are met.
• Draft clear, professional communications for internal and external contacts.
• Provide day‑to‑day administrative support to ensure seamless office operations.
• Manage and prioritize the Director’s calendar, including meeting coordination, travel planning, and preparation of materials.
• Plan and support meetings, events, and conference calls, handling logistics and documentation efficiently.
• Maintain strict confidentiality when handling sensitive information.
• Prepare documents, briefing notes, reports, and presentation materials in multiple formats.
• Organize and maintain digital and physical filing systems securely and accessibly.
• Process expenses and reconcile credit‑card statements accurately.
• Occasionally assist with events or meetings outside regular business hours and perform additional administrative duties as needed.

Required profile

• Post‑secondary education in labour relations, employment studies, administration, or equivalent professional experience.
• Exceptional written and verbal communication abilities.
• Strong organizational, planning, and time‑management skills.
• Proven capacity to handle multiple tasks simultaneously and adapt to shifting priorities.
• Impeccable attention to detail with the ability to meet deadlines in a fast‑paced environment.

Required skills