Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior executives and board committees within a community‑based shelter environment. Working in an urban setting, the role ensures smooth daily operations, prepares critical documents, and coordinates meetings and events.

Key responsibilities

• Compile data and prepare reports, memoranda, and presentations for executive committees and boards.
• Establish and coordinate administrative policies, procedures, and quality‑control processes.
• Organize agendas, arrange travel itineraries, and manage reservations for executives.
• Prepare invoices, financial statements, contracts, and other official documents.
• Plan, direct, and evaluate daily operational activities, including event management.
• Liaise with departmental officials, corporate partners, and external associations.
• Conduct research and maintain production records.

Required profile

• Bachelor’s degree.
• 3 to less than 5 years of relevant administrative experience.
• Experience in quality assurance or improvement, preferably in addiction or substance‑abuse settings.
• Strong customer‑service orientation and ability to work in a community‑focused environment.

Required skills

• SharePoint
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Office suite (Word, Outlook)

What we offer

• Comprehensive health, dental, vision, and paramedical benefits.
• Group insurance, life insurance, and long‑term care coverage.
• Paid time off, including volunteering days.
• Team‑building activities, travel insurance, and wellness program.