Executive Assistant – Interim (Toronto)

About the role

We are seeking an experienced Executive Assistant for an urgent, interim assignment in Toronto. This full‑time, temporary position supports a senior executive with high‑volume calendar management, travel coordination, expense processing, and stakeholder communication.

Key responsibilities

• Manage the executive’s calendar proactively, schedule internal and external meetings, and prepare agendas.
• Arrange domestic and international travel, handling all logistics and documentation.
• Process expense reports accurately using Concur.
• Draft correspondence, emails, reports, and presentations with attention to detail and timeliness.
• Serve as gatekeeper for VIP engagements and coordinate event planning as needed.
• Perform general office administrative tasks in a small‑office environment.

Required profile

• 5+ years of executive assistance experience, preferably supporting C‑suite leaders.
• Strong verbal and written communication skills.
• High level of discretion, trustworthiness, and ability to work flexible hours.
• Ability to thrive in a diverse, fast‑paced workplace and shift priorities quickly.

Required skills

• Advanced Microsoft Office: Word, PowerPoint, Excel, Outlook.
• Proficiency with Concur (required) and familiarity with Coupa (asset).

What we offer

• Hourly rate of $35‑$40 CAD plus vacation pay.
• Dynamic, professional environment located within walking distance of Union Station.
• Opportunity for immediate start and potential extension beyond the initial leave‑of‑absence period.