Executive Assistant – Hybrid, Toronto

About the role

We are seeking a proactive Executive Assistant to support the Chief Development and Marketing Officer (CDMO) and the VP of Campaign in a fast‑moving, hybrid environment in downtown Toronto. The role will ensure smooth office operations, manage complex calendars, and facilitate communication across internal and external stakeholders.

Key responsibilities

• Manage the CDMO and VP calendars, prioritize requests, and coordinate meetings.
• Handle email correspondence, draft responses, and track deadlines.
• Prepare expense reports, purchase requisitions, and monitor departmental budgets.
• Organise travel, logistics, and onboarding for new staff and volunteers.
• Draft agendas, take minutes, and produce reports and presentations for internal and external meetings.
• Maintain filing systems, update donor records in Raiser’s Edge, and support fundraising committee administration.
• Conduct research for competitive analyses, fact‑checking, and data gathering.

Required profile

• Minimum BA or college diploma in Administrative Studies.
• At least 5 years of relevant executive‑assistant experience.
• Excellent written and verbal communication skills.
• Strong organisational abilities and attention to detail.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Raiser’s Edge donor management system