Executive Administrative Assistant – Support & Travel Coordinator

About the role

We are seeking a proactive Executive Administrative Assistant to support the Chief of Staff, founder and executive team at TWG. Based in Vancouver with a hybrid schedule, you will manage complex calendars, coordinate global travel and handle confidential information in a fast‑moving, multi‑company environment.

Key responsibilities

• Maintain and optimise the executive team’s calendars across several portfolio companies.
• Arrange domestic and international travel, prepare itineraries and process expense reports.
• Accompany executives on travel when required.
• Perform administrative tasks such as data entry, note‑taking, filing and document preparation.
• Provide high‑quality service to internal and external stakeholders.
• Support special projects for the Chief of Staff and senior leadership.

Required profile

• Minimum 5 years of experience as an executive assistant or in a comparable role.
• Strong organisational abilities and capacity to prioritise competing demands.
• Ability to work independently with minimal supervision.
• Willingness to travel as needed.

Required skills

• Proficiency with QuickBooks.
• Advanced use of Google Suite.
• Expertise in Microsoft Outlook Calendar.
• Strong command of Microsoft Word, Excel and PowerPoint.

What we offer

• Competitive compensation commensurate with experience.
• Extended health and dental benefits.
• Paid vacation and wellness days.
• Unique insight into how a healthcare‑focused group builds and scales companies.