Executive Administrative Assistant

About the role

Metabolica Health Inc. is seeking a dedicated Executive Administrative Assistant to serve as the right‑hand to the CEO. This full‑time, on‑site position blends executive support, bookkeeping, and personal coordination, ensuring the CEO’s professional and personal responsibilities run smoothly.

Key responsibilities

• Own the CEO’s calendar: schedule, reschedule, protect focus time, and prepare meeting materials.
• Arrange domestic and international travel, including flights, hotels, ground transport, visas, and related logistics for the CEO and team.
• Draft, send, and triage email on the CEO’s behalf, ensuring timely follow‑ups.
• Coordinate meetings with external partners such as manufacturers, investors, lawyers, and board members.
• Maintain day‑to‑day books in QuickBooks Online: categorize transactions, reconcile accounts, and keep records audit‑ready.
• Process payments to suppliers and vendors, track invoices, and manage expense reports.
• Liaise with the external accountant for monthly close, GST/QST filings, and year‑end reporting.
• Manage personal administration including real‑estate documents, leases, utilities, and household contracts.
• Handle personal errands and concierge tasks such as appointments, deliveries, and gifts.
• Oversee business vendors and service providers to ensure smooth office operations.

Required profile

• Minimum 3 years of experience as an executive assistant, personal assistant, or office manager supporting senior leaders or high‑net‑worth individuals.
• Demonstrated ability to juggle executive support and bookkeeping duties in a fast‑moving environment.
• Strong attention to detail, organizational skills, and the capacity to prioritize competing demands.

Required skills

• Working proficiency with QuickBooks Online (transaction categorisation, reconciliation, reporting).