Council and Committee Coordinator – City Clerk’s Office

About the role

The City of Guelph is seeking a Council and Committee Coordinator to provide legislative support to City Council and its committees. Reporting to the Manager, Legislative Services / Deputy City Clerk, you will ensure smooth hybrid meetings and manage the flow of agenda materials.

Key responsibilities

• Coordinate and act as secretariat for City Council and Committee of the Whole meetings in a hybrid environment.
• Prepare, compile, and produce draft and final agendas, staff reports, presentations, and by‑law documents.
• Administer and troubleshoot corporate meeting software, including eScribe, WebEx, and the Creston A/V system.
• Track agenda items and ensure timely submission of materials from departmental staff.
• Attend meetings to provide on‑site A/V and hybrid platform support and draft minutes using eScribe.

Required profile

• Strong organizational skills with attention to detail.
• Ability to work collaboratively with council members, staff, and external partners.
• Excellent written communication for drafting minutes and agenda items.

Required skills

• Proficiency with eScribe meeting software.
• Experience using WebEx for virtual meetings.
• Familiarity with Creston A/V system for audio‑visual support.

What we offer

• Competitive hourly wage ranging from $37.71 to $47.13 (CAD).
• Comprehensive benefits including pension (OMERS), health, dental, and wellness programs.
• Paid vacation and personal days that increase with service.
• Learning and development opportunities, including tuition assistance.