Contract Compliance Coordinator

About the role

The Contract Compliance Coordinator will report to the Site Operations Manager and ensure all preventive maintenance and service activities meet contract requirements. This role focuses on execution quality, compliance, and operational coordination within Black & McDonald's Facility Management & Operations team in Ashton, Ontario.

Key responsibilities

• Maintain thorough understanding of contracts and monitor compliance with service requirements, performance standards, and reporting obligations.
• Track contract performance, identify compliance risks, and escalate corrective actions.
• Manage the Computerized Maintenance Management System (CMMS) and ensure accurate maintenance records.
• Coordinate preventive and corrective maintenance activities to meet contractual service levels.
• Tri­age service calls, dispatch resources, and manage work requests.
• Create, assign, monitor, and review work orders for timely completion and quality documentation.
• Monitor Work in Progress, facilitate review meetings, and follow up on actions with operations personnel and subcontractors.
• Coordinate subcontractor and supplier activities, including scheduling, pre‑qualification, and compliance documentation.
• Create and process purchase orders, reconcile invoices, and receive goods in the Accounts Payable system.
• Compile, validate, and submit contract performance data and monthly client reports.

Required profile

• College diploma or university degree in Business Administration, Facilities Management, or related field (or equivalent experience).
• 2–3 years of experience in facility management, service coordination, or operations support.
• Experience in contract‑based or KPI‑driven environments is an asset.
• Canadian citizenship with ability to obtain and maintain a Secret clearance.

Required skills

• Proficiency with CMMS (Computerized Maintenance Management System).
• Strong knowledge of Microsoft Office Suite.
• Familiarity with JDE (considered an asset).