Clerk 3 – Administrative Support in Facilities

About the role

The Clerk 3 provides comprehensive reception and clerical support to UBC Facilities, ensuring smooth daily operations for the campus’s academic and administrative buildings. Working a set schedule of 7:30 am to 3:30 pm, the role blends office administration, procurement, and service coordination.

Key responsibilities

• Process invoices, track departmental expenses, resolve billing discrepancies, and reconcile credit‑card transactions.
• Create purchase requisitions and manage office‑supply inventory.
• Coordinate carpet cleaning, pest control, uniform laundry, and other facilities services.
• Act as a Workday timekeeper, entering overtime and absence records.
• Administer cell‑phone, radio, and office‑equipment requests.
• Support Facilities projects, arrange travel, process reimbursements, and book meetings with minute‑taking.
• Provide reception coverage, order catering, and assist with construction office setup in Planon.

Required profile

• Experience in clerical or administrative support within a large organization.
• Ability to follow established policies, collective agreements, and procedural guidelines.
• Strong organizational skills and attention to detail.
• Effective communication and teamwork with diverse staff and external vendors.

Required skills

• Workday (timekeeping module)
• Planon (facility‑management software)

What we offer

• Competitive monthly salary ranging from $4,442 to $4,877 CAD.
• Full‑time, permanent position with a regular schedule.
• Opportunity to work in a vibrant university environment committed to diversity and inclusion.