Booking Office Assistant (Part‑time)

About the role

The Booking Office Assistant provides front‑line support for the Booking Office at McGill University. Working under the supervision of the Booking Office Supervisor, the assistant greets visitors, handles inquiries, and ensures smooth administrative operations for music ensembles and events.

Key responsibilities

• Greet visitors, answer general inquiries and direct questions to the supervisor.
• Collect and enter data into established databases and maintain accurate records.
• File, archive, and manage telephone and email correspondence.
• Prepare documents, forms, marketing materials and emails using word‑processing tools, including formatting, labeling, spell‑checking and template‑based drafting.
• Assist with band and choir clinic administration and keep the work area clean and orderly.

Required profile

• High school diploma with at least two years of related experience.
• Must be a music student eligible for a work‑study position.
• Basic French language ability is an asset.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft Outlook
• DocuSign
• Moneris payment terminal operation