Bilingual Executive Assistant

About the role

The Bilingual Executive Assistant provides high‑level administrative, analytical and operational support to the Provigo Group Director and the Quebec Operations team. This position blends classic executive assistance with data‑driven reporting, presentation preparation and bilingual communication.

Key responsibilities

• Prepare reports, meeting minutes, presentations, dashboards and other documents using advanced computer skills.
• Compile, analyse and distribute operational and period‑end reports, tracking tools and dashboards for the Quebec Operations team.
• Gather data from multiple sources, summarise trends, gaps and follow‑up items for leadership.
• Support the creation of PowerPoint presentations for executives, leadership meetings and business reviews.
• Translate documents and communications from English to French.
• Maintain tracking tools, update reports and ensure information accuracy.
• Coordinate social‑media requests from stores, reviewing content and aligning with business expectations.
• Respond to inquiries from stores and operations teams, resolving issues promptly.
• Manage the Director’s calendar, schedule meetings, arrange travel and coordinate events.
• Handle incoming communications, prioritize actions and ensure timely follow‑up.

Required profile

• Strong initiative, judgment and organisational abilities with the capacity to prioritise multiple tasks in a fast‑paced environment.
• Excellent attention to detail and ability to handle confidential information professionally.
• Strong analytical mindset, capable of working with reports, dashboards and operational data to identify trends and produce clear summaries.
• Proficiency in both English and French for translation and communication.

Required skills

• Microsoft Excel (advanced proficiency)
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Opportunity to work closely with senior leadership in a dynamic retail environment.
• Exposure to data analysis and operational reporting within a bilingual context.