Assistant to the Director (12‑month temporary role)

About the role

Air Transat is seeking a proactive Assistant to the Director for a 12‑month fixed‑term assignment. Working closely with the Executive Assistant to the Chief Operations Officer, you will provide high‑level administrative support to senior leaders in a fast‑moving airline environment.

Key responsibilities

• Manage Outlook calendars, coordinate priorities and adjust schedules based on business needs.
• Prepare and process expense reports using Concur.
• Organise meeting logistics, including room bookings, catering, agendas, presentations and minutes.
• Coordinate domestic and international travel arrangements.
• Draft, translate and format confidential correspondence and documents.
• Act as a backup for the Executive Assistant to the COO when required.

Required profile

• College diploma (DEC) in office administration or equivalent.
• Minimum three years of experience supporting senior leaders in a complex corporate setting.
• Strong interpersonal skills, sound judgment and a client‑oriented mindset.
• Fluency in both French and English, with a higher level of French for Quebec‑based positions.

Required skills

• Microsoft Word, Excel, Outlook and PowerPoint.
• Adobe Acrobat.
• Experience with Concur (expense) and SAP (asset) – considered an asset.
• Familiarity with collaborative digital tools and AI assistants such as Copilot.

What we offer

• Exclusive travel privileges to explore global destinations.
• Modern, inspiring work environments.
• Opportunity to develop expertise in the airline industry.