Annual Maintenance Clerk

About the role

Clark Wilson LLP is seeking a detail‑oriented Annual Maintenance Clerk to join its Corporate Services team in Vancouver. Working closely with the Annual Maintenance Administrator, you will support annual filing obligations and corporate record updates for a large portfolio of private‑company clients.

Key responsibilities

• Assist with the preparation, coordination, and completion of annual maintenance filings for private‑company clients.
• Prepare annual resolutions, reports, and related corporate documentation.
• Monitor filing deadlines and maintain bring‑forward systems to ensure timely completion.
• Prepare and organize corporate record documentation and minute‑book materials.
• Update and maintain corporate records databases and document‑management systems.
• Communicate with lawyers, legal assistants, clients, and external agencies regarding filing requirements.
• Assist with incorporations, amendments, dissolutions, extra‑provincial registrations, name changes, and other corporate transactions.
• Prepare, file, and retrieve documents through BC Registries and other government registries.

Required profile

• 2–4 years of experience in Corporate Services, Corporate Records, or Corporate Legal Assistant role within a law firm.
• Demonstrated experience preparing and managing annual maintenance filings for private companies.
• Experience maintaining corporate records and minute books.
• Familiarity with BC Registries and corporate filing systems.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent attention to detail and commitment to high‑quality work.
• Strong written and verbal communication skills.
• Collaborative, service‑oriented approach.

Required skills

• Proficiency with the ALF database.
• Microsoft Office suite (Word, Outlook, Excel).
• Legal document‑management systems such as iManage.

What we offer

• Salary range $55,000–$65,000 CAD, based on experience.
• Comprehensive health and wellness coverage including medical, dental, vision, prescription drugs, mental‑health supports, and life insurance.
• Mental‑health resources and a Health and Wellness Spending Account.
• Pregnancy and parental‑leave top‑up benefits.
• Generous vacation time plus five personal days per year.
• Weekly socials, team‑building events, Employee Appreciation Week, and community initiatives.
• Professional growth opportunities, training, and resources.
• Referral program bonuses.