Admissions Coordinator – Undergraduate Admissions

About the role

The Admissions Coordinator supports the Undergraduate Admissions office by preparing complete applications for evaluation and guiding prospective students through the admissions process. This position ensures that all documentation is accurate, organized, and ready for decision‑making.

Key responsibilities

• Assemble and verify undergraduate applications, ensuring all required forms and supporting documents are present.
• Conduct straightforward eligibility evaluations; more complex cases are referred to Admissions Advisors.
• Provide detailed information to applicants and their families about admission requirements, timelines, and procedures.
• Manage the flow of paper and electronic records, converting hard‑copy mail into digital files and handling EDI, fax, and email submissions.
• Assess the authenticity and applicability of transcripts and other credentials.
• Communicate admission decisions and next steps to applicants.

Required profile

• Strong attention to detail and ability to follow established policies and procedures.
• Excellent written and verbal communication skills for interacting with diverse applicants.
• Organizational skills to handle high volumes of applications (over 35,000 annually).
• Ability to interpret academic records from multiple education systems.

Required skills

What we offer

• Competitive monthly salary range of $4,594 – $4,827 CAD.
• Opportunity to work within a dynamic university environment serving a global student community.
• Professional development and career growth within the UBC staff union framework.