Administrative Secretary – Family Medicine Residency

About the role

The Faculty of Medicine is seeking a dedicated Secretary to support the Family Medicine Residency Training Office. This fixed‑term position provides essential administrative assistance to the Residency Program Director, faculty, and residents.

Key responsibilities

• Organise core Family Medicine training programmes and annual resident orientation.
• Prepare letters for residency licensure, promotion, and other official correspondence.
• Maintain resident binders, portfolios, and In‑training Assessment Reports (ITARS).
• Update handbooks, One45, webpages and other documentation.
• Support committees by arranging meetings, preparing materials, taking minutes and following up on actions.
• Assist with program accreditation activities.
• Handle travel requests, expense claims, internal requisitions and catering approvals.
• Manage mail, telephone and email inquiries, and maintain filing systems.

Required profile

• 1‑3 years of experience in moderately complex administrative or clerical work.
• High school diploma plus a two‑year office administration program, or an equivalent combination of education and experience.
• Strong communication and organisational abilities.

Required skills

• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel).
• Experience with minute‑taking.
• Familiarity with Desire2Learn and One45 software is an asset.

What we offer

• Salary range $47,057 – $55,196 per annum (CUPE Local 1615).
• Opportunity to work within a respected academic health environment.
• Professional development through exposure to residency program operations.