Administrative Secretary – Community Health Services

About the role

The Winnipeg Regional Health Authority is seeking an Administrative Secretary to provide comprehensive office support for its Community Health programs. This full‑time, fixed‑term role involves managing front‑desk operations, handling correspondence, and ensuring smooth daily administrative workflows.

Key responsibilities

• Answering the switchboard, greeting visitors, and managing reception duties.
• Processing incoming and outgoing mail, faxes, and electronic documents.
• Performing data entry, word processing, and maintaining electronic and paper filing systems.
• Collecting statistical data and preparing basic reports.
• Monitoring inventory, ordering and distributing office and medical supplies.
• Booking appointments, meeting rooms, and maintaining staff coverage lists.
• Supporting the administrative team with workload sharing and coverage across community sites.

Required profile

• High school diploma meeting Manitoba standards.
• Successful completion of a post‑secondary administrative assistant program (or equivalent experience).
• Minimum two years of related administrative experience, preferably in a healthcare setting.
• Strong written and verbal communication skills in English.
• Ability to maintain confidentiality and work independently under pressure.

Required skills

• Proficiency with Microsoft Word, Excel, and Outlook.
• Working knowledge of PowerPoint (preferred).
• Keyboarding speed of at least 40 words per minute.
• Experience with switchboard/reception, mail distribution, photocopying, and faxing.

What we offer

• Competitive hourly wage with a clear salary scale.
• Opportunity to work within a respected public health organization.
• Supportive team environment and professional development opportunities.