Administrative Assistant – Urban Health Team

About the role

The Administrative Assistant provides essential secretarial and administrative support to the Urban Health Programs Manager, helping to keep the Urban Health team organised and efficient as it delivers community‑based health services across North West Toronto.

Key responsibilities

• Prepare business presentations, reports, proposals, minutes and other program documents.
• Develop, schedule and post content on social media platforms, creating simple graphics, flyers and captions using Canva or similar tools.
• Maintain an orderly office environment and electronic filing system.
• Coordinate supplies, meeting spaces, audio‑visual equipment and refreshments.
• Track staff timesheets in Dayforce and process receipts and expense claims.
• Compile data reports and submit administrative forms on time.
• Update website content and act as a resource for other administrative staff.

Required profile

• Post‑secondary education or equivalent experience.
• At least 2 years of experience in an administrative role.
• Ability to exercise independent judgment and discretion.
• Strong organisational skills and attention to detail.

Required skills

• Canva (or similar graphic‑design tool) for creating promotional materials.
• Dayforce for timesheet and payroll administration.
• Proficiency with common social‑media platforms and basic content‑creation tools.

What we offer

• Competitive salary ranging from $51,408 to $60,898 CAD per year.
• Full‑time permanent position (35 hours per week).
• Inclusive, anti‑racist and pro‑choice workplace culture.
• Opportunities for professional development within a community‑focused health organization.