Administrative Assistant

About the role

We are looking for an Administrative Assistant to support the daily operations of our Edmonton office. You will act as the hub for data entry, employee inquiries and office coordination, ensuring the project office runs smoothly.

Key responsibilities

• Answer and direct incoming calls, mail and packages with a courteous, customer‑service approach.
• Greet visitors, manage meeting room assignments and maintain conference room readiness.
• Perform data entry tasks such as time‑card entry, equipment hours and usage tracking.
• Assist employees with day‑to‑day questions by liaising with HR and payroll.
• Coordinate asset distribution, track inventory and support project‑specific equipment needs.
• Maintain contact lists, seating charts and event calendars.
• Handle office technology service requests, including fax, printers and shipping portals.
• Perform clerical duties: copying, typing memos, reports and other documents.
• Sort and distribute mail, and manage outbound shipping.
• Order office supplies, stationery and business cards.

Required profile

• High School Diploma or GED.
• Minimum 2 years of administrative or clerical experience.
• Strong organizational skills and ability to self‑prioritize.
• Friendly, customer‑service oriented demeanor.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.

What we offer

• Competitive salary range $55,000–$65,000 CAD per year.
• Comprehensive benefits including health, dental, vision and RRSP.
• Paid time off and wellness programs.
• Tuition reimbursement and employee assistance program.
• Equal opportunity employer.