Administrative Assistant

About the role

We are looking for a highly organized Administrative Assistant to support senior stakeholders in our Saskatoon office. The role involves managing communications, scheduling, and confidential information in a fast‑paced environment.

Key responsibilities

• Answer and direct incoming phone calls professionally.
• Coordinate and schedule meetings, appointments, and conference calls.
• Manage calendars and send invitations using Microsoft Outlook.
• Arrange virtual meetings via Microsoft Teams, Webex, and Zoom.
• Prioritize and respond to email requests.
• Support communication with Board Members and senior leaders.
• Maintain confidential records and handle sensitive information.
• Prepare meeting materials and ensure participants have required documentation.
• Assist with general administrative duties and special projects as needed.

Required profile

• Minimum 3 years of experience as an Administrative Assistant supporting senior leadership.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Professional handling of confidential information.
• High attention to detail and accuracy.
• Self‑starter who can work independently and manage competing priorities.

Required skills

• Microsoft Outlook (calendar and email management).
• Microsoft Teams.
• Webex.
• Zoom.