Administrative Assistant II

About the role

The Administrative Assistant II provides advanced administrative and logistical support to site leadership, technical teams and operational staff, ensuring smooth day‑to‑day office operations in a fast‑paced industrial environment.

Key responsibilities

• Manage calendars, schedule meetings, coordinate travel and prepare meeting materials for supervisors and managers.
• Create, edit, track and archive documents, reports, spreadsheets and presentations in line with company standards.
• Assist with onboarding, maintain training records, verify timesheets and handle personnel logistics for employees and contractors.
• Maintain databases, compile operational metrics and generate routine and ad‑hoc reports.
• Serve as a liaison between site teams, head office and external stakeholders.
• Track office supplies, coordinate procurement requests and support cost‑control processes.
• Maintain safety documentation, support incident reporting and ensure compliance with site protocols.
• Assist with camp bookings, shuttle schedules, site access and other operational logistics.

Required profile

• Diploma or certificate in Office Administration, Business Administration or related field.
• Administrative experience, preferably in industrial, energy or remote‑site operations.
• Strong organizational, multitasking and communication abilities with a high level of discretion.
• Ability to prioritize competing deadlines and solve problems proactively.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• SharePoint
• Document control systems