Administrative Assistant – GTA West & Greater Mississauga District (12‑month contract)

About the role

The Administration Assistant provides essential administrative and operational support to District Vice Presidents (DVPs) within a Canadian banking region. This 12‑month contract role enables DVPs to focus on market leadership while the assistant manages day‑to‑day office functions, communications, and event coordination.

Key responsibilities

• Manage DVP schedules, travel arrangements, branch visits, and meeting bookings.
• Coordinate and release Bank, Regional, and District communications, maintaining distribution lists.
• Produce routine correspondence, memos, letters, presentations, and spreadsheets; proof‑read documents and back‑up system data.
• Track recognition programs such as Applause and monitor office supply inventories.
• Prepare, reconcile, and submit monthly expense reports and district budgets.
• Assist DVPs with forms, templates, and reporting requests, ensuring proper documentation.
• Plan and support district events, including venue booking, equipment setup, agenda creation, and post‑event follow‑up.
• Coordinate celebratory activities for new branch openings and support bank‑wide initiatives (e.g., marketing campaigns, Business Continuity planning).
• Oversee philanthropic requests, manage campaign results, and liaise with regional or executive offices.

Required profile

• Strong organizational and time‑management abilities.
• Experience providing high‑level administrative support to senior leaders.
• Excellent written communication and proofreading skills.
• Ability to handle expense reconciliation and budget tracking.
• Event planning and coordination experience.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Document management and data backup