Administrative Assistant – de Boer & Shakiba Labs

About the role

The University of British Columbia’s School of Biomedical Engineering is seeking an Administrative Assistant to support the de Boer and Shakiba research laboratories. This term position will ensure smooth administrative operations, data management, and communication for both labs.

Key responsibilities

• Coordinate meetings and maintain calendars for the Principal Investigators.
• Manage and update the PIs’ curriculum vitae, including publications, trainees, speaking engagements, awards, and committee memberships.
• Handle e‑signature approvals and ensure accurate documentation for funding applications and grant reporting.
• Provide day‑to‑day administrative support, including correspondence, travel arrangements, and expense processing.
• Assist with data organization, lab inventory, and internal communications.

Required profile

• Strong organizational skills with the ability to work independently.
• Excellent written and verbal communication abilities.
• Collaborative mindset to work with faculty, staff, students, and external partners.
• Attention to detail and ability to manage multiple priorities.

Required skills

What we offer

• Competitive monthly salary range of $4,449 – $4,676 CAD.
• Opportunity to work in a leading biomedical engineering research environment.
• Potential for contract extension based on performance.