Administrative Assistant – 18‑Month Contract

About the role

We are seeking an Administrative Assistant to provide high‑impact administrative and operational support to senior leadership for an 18‑month contract. The role focuses on invoicing, financial administration and leveraging Microsoft 365, including Copilot, to enhance team efficiency.

Key responsibilities

• Provide confidential executive support to VP/Director‑level leaders, managing calendars, meetings and communications.
• Process and track invoices end‑to‑end, support budget tracking, variance reporting and expense approvals.
• Coordinate travel, meetings and events while continuously improving administrative workflows.
• Act as a liaison with internal and external stakeholders, managing communication flow and prioritisation.

Required profile

• Strong invoicing and administration experience.
• Proficiency with Microsoft 365 suite (Excel, Word, PowerPoint) and Copilot.
• Excellent organisational and communication abilities.
• Nice‑to‑have experience in technology or IT environments, Yardi, and real‑estate/property‑management.

Required skills

• Microsoft 365
• Excel
• Word
• PowerPoint
• Copilot
• Yardi (preferred)

What we offer

• Salary range CAD 62,000 – 92,000 per year (prorated to contract term).
• Eligibility for short‑term and long‑term incentive awards.
• Access to group benefits, retirement plans and a hybrid work model (4 days onsite).
• Opportunity to work within a leading global real‑estate investor and developer.