Academic Coordinator – Faculty of Land and Food Systems

About the role

The Academic Coordinator provides essential secretarial and clerical support to the academic portfolio of the Faculty of Land and Food Systems at UBC. Working closely with the Associate Dean Academic Portfolio, this part‑time position ensures smooth execution of curriculum processes, calendar updates, and various academic support activities.

Key responsibilities

• Coordinate workflow of academic processes such as curriculum calls and course scheduling changes, meeting established deadlines.
• Manage the academic calendar proofreading and editing cycle, compile changes, and update the official UBC Academic calendar.
• Review curriculum proposals for completeness and facilitate the approval tracking process.
• Provide meeting support for academic committees, including agenda preparation, material distribution, action‑item tracking, and record‑keeping.
• Conduct research and data collection for committees and the Associate Dean, including surveys and enrollment data analysis.
• Maintain up‑to‑date online course syllabi and contribute to faculty policy development.
• Coordinate course expense and academic equipment requests, maintaining a database of funding allocations.
• Oversee Student Experience of Instruction surveys, manage course evaluations, and enter cross‑listed courses in the Learning Tools Provisioning System (LTPS).

Required profile

• Experience performing moderately complex secretarial and clerical tasks in an academic environment.
• Strong organizational skills with the ability to manage multiple deadlines.
• Effective communication with faculty, staff, students, and committee members.
• Attention to detail in document proofreading and data handling.

Required skills

• LTPS (Learning Tools Provisioning System)

What we offer

• Competitive monthly salary range of $4,208 – $4,316 CAD.
• Part‑time (50%) appointment within a vibrant university community.
• Opportunities for professional development in academic administration.