ABC Cluster Coordinator

About the role

The Autoimmune Biomedical Collaborative at UBC is seeking a part‑time Cluster Coordinator (0.4 FTE) to support cluster governance, manage finances, plan events and maintain the cluster’s web presence.

Key responsibilities

• Supports cluster governance and committee activities, organizes meetings, prepares supporting materials, maintains records of decisions and follow‑up items.
• Plans and executes cluster events—including meetings, seminars, workshops, webinars and conferences for up to ~250 participants—handling logistics, speaker coordination and post‑event evaluation.
• Administers financial activities such as procurement, budgeting, invoicing, expenses, sponsorships and event revenues, and maintains accurate financial records.
• Tracks research‑funded initiatives, prepares draft progress reports and proposals, and flags delays or outstanding requirements for leadership.
• Maintains cluster communications and information resources, updates the website, prepares newsletters, responds to inquiries and ensures information is current and well‑organized.

Required profile

• High school graduation, a two‑year post‑secondary diploma and at least four years of related experience (or an equivalent combination).
• Commitment to equity, diversity and inclusion and willingness to respect diverse perspectives.
• Preferred background in microbiology, immunology or related fields (MSc preferred).
• Preferred certification in Project Management or equivalent experience managing interdisciplinary projects.
• Proven experience in stakeholder collaboration, strategic communication, grant writing and event planning.

Required skills

• Proficiency with spreadsheet software (e.g., Excel).
• Proficiency with word processing software (e.g., Word).
• Basic website development or content‑management system experience (HTML/CMS).
• Grant and report writing capability.
• Project management skills, including budgeting and procurement.